When a loved one passes away, their assets do not automatically transfer to family members. In many cases, the estate must go through Formal Administration, the primary probate process under the Florida Probate Code and Florida Probate Rules.
Formal Administration is typically required when the estate includes real estate, significant assets, or when creditors need to be addressed. The process is handled through the probate court in the county where the person permanently lived, or was domiciled, at the time of death.
The court oversees the legal transfer of assets, the payment of debts, and ensures everything is done according to Florida law.
Who Is in Charge of the Estate?
The person responsible for managing the estate is called the Personal Representative (sometimes referred to in other states as an executor).
If There Is a Will (Testate Estate)
When someone passes away with a valid Last Will and Testament, the person named in the Will to serve as Personal Representative is usually appointed by the court—provided they are legally qualified and willing to serve.
If There Is No Will (Intestate Estate)
If there is no Will, Florida law sets the order of priority:
- Surviving spouse has first priority
- If there is no surviving spouse, the heirs (such as children) select a Personal Representative
- The selection is based on majority interest in the estate, not simply the number of heirs
- If heirs cannot agree, the court may appoint the person closest in family relationship to the deceased
Who Cannot Serve?
Under Florida law, a Personal Representative cannot serve if they:
- Have been convicted of a felony
- Are mentally or physically unable to perform the duties
- Are under 18 years old
Additionally, non-Florida residents generally cannot serve unless they are closely related to the deceased.
Notifying Creditors
One of the Personal Representative’s first duties is to notify creditors.
This involves:
- Publishing a Notice to Creditors in a local newspaper
- Directly notifying known or reasonably discoverable creditors
Creditors then have limited time to file claims:
- 3 months from the date of first publication, or
- 30 days from direct notice, whichever is later
If a creditor misses the deadline, the claim is usually barred. In almost all cases, claims filed more than 2 years after death are permanently prohibited.
Importantly, the Personal Representative is not personally responsible for paying estate debts. Debts are paid only from estate assets, and only if sufficient funds are available.
Taxes the Estate May Owe
The Personal Representative must ensure all required tax filings are completed, which may include:
- The deceased person’s final income tax return
- An estate income tax return if the estate earns income during administration
Federal Estate Tax
Florida does not have a state estate tax. However, some larger estates may owe federal estate tax.
As of 2026 projections, the federal estate tax exemption is expected to be around $15 million per person. Estates exceeding this amount may owe tax at rates up to 40%. Most Florida estates do not reach this threshold, but careful review is always important.
Wrapping Up the Estate: Final Distribution
After:
- Creditors have been addressed
- Taxes are filed and paid
- Administrative expenses are resolved
…the Personal Representative asks the court to approve the Final Distribution.
At that point:
- Assets are distributed to beneficiaries named in the Will, or
- If there is no Will, assets are distributed according to Florida intestacy law (to spouses, children, or other relatives in a set order)
Once distributions are complete and the court approves, the estate is formally closed.
Why Formal Administration Matters
Formal Administration ensures that:
- Assets are transferred legally and correctly
- Creditors are properly handled
- Family disputes are minimized
- The Personal Representative is protected by court supervision
While probate can seem overwhelming, Florida’s system provides a structured process designed to protect families, beneficiaries, and those handling the estate.
With proper legal guidance, Formal Administration becomes a manageable step toward settling affairs and moving forward with clarity and peace of mind.
The foregoing is a brief and general overview of the topic and the need for specific and experienced legal and tax advice is emphasized.
If you have any additional questions regarding the foregoing or have any legal issues or concerns, please contact the law firm of CASERTA & SPIRITI in Miami Lakes, Florida.









